Controlled Vocabularies: Building a Statewide Records Thesaurus
Government records and information are easier to manage and retrieve with controlled vocabularies. Controlled vocabularies are lists or databases of words and phrases recommended for conveying concepts and describing objects in a consistent and systematic manner. The State Archives has started building a thesaurus of words and phrases for describing government records and information and the functions and activities they support.
The statewide thesaurus was originally initiated for managing and providing access to archival records in the custody of the State Archives. The scope and purpose of the thesaurus was expanded under Section 5 of Act No. 71 (2005), which charged the secretary of administration and the state archivist “to jointly develop a comprehensive strategy for the management of all records created by state agencies.” The Preliminary Strategic Plan, reported to the Legislature in January 2006, was also the impetus for the Archives Targeted Assistance Program (TAP) and related records management activities.
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This page was last updated on: 2011-01-18.