TARGETED ASSISTANCE PROGRAM (TAP)

The Targeted Assistance Program (TAP) is designed to assist State and local government agencies in resolving issues or problems with their current records management programs. TAP is modeled after a Federal program and replaces the Archives' Records Appraisal Program, which was offered from January 2006 to December 2007.

• What is TAP?
• Agency and Archives Roles
• TAP Partnerships
• General Records Training
• Requests for TAP

What is TAP?

TAP embraces statewide strategies for managing records and offers a unique opportunity for agencies to partner with the State Archives and, where possible, its collaborators, such as the Department of Information and Innovation's Enterprise Project Management Office (EPMO). Agencies may request assistance to develop record retention schedules, customized records training, record taxonomies or file plans, and more.

Agency and Archives Roles

Under TAP, agencies provide staff time and subject matter expertise, along with coordination among the agency's divisions and units. The State Archives provides expert guidance and assistance and expedited review of project deliverables, such as record inventories and schedules, at no cost.

TAP Partnerships

Partnerships established through TAP are not contracts for records management services but rather "records management projects." Project details such as scope, schedule, milestones, final outcomes, and team members are developed collaboratively by the State Archives and the agency. Where possible or necessary, additional agencies may be recommended to join the project.

General Records Training

As a subset of TAP, the Archives will begin offering records management classes through the Summit Center for State Employee Development in Fall 2008.

Requests for TAP

To start a partnership, agency heads or their designated records officers should submit a written request for assistance to the State Archives using the contact information below (requests submitted by e-mail are acceptable). Requests must include a description of the agency's records management issue or problem and a proposed project plan. Informal discussions about proposed projects prior to submitting a written request are encouraged. See TAP Overview for more information.

PROPOSALS or INQUIRIES may be directed to:

TANYA MARSHALL, Assistant State Archivist

VERMONT STATE ARCHIVES, Secretary of State's Office

MAILING ADDRESS: State Archives, 26 Terrace Street, Montpelier, VT 05609

EMAIL:

PHONE: 802-828-0405