STATE RECORDS CENTER
Forms
Online Records Request Form
Box Pickup
Procedure Manual
Record Schedules
Targeted Assistance Program
The State Records Center provides low-cost, secure storage for records that must be maintained for audit, fiscal, legal, or administrative needs, but are no longer used frequently enough to justify storing the records on-site, which is generally more expensive. For records stored in the State Records Center, both legal control and control of access to the records are retained by the agency until the records are either transferred to the State Archives or destroyed.
Records must have an approved disposition order or record schedule to be stored in the State Records Center. In addition, agencies wishing to transfer records for the first time to the State Records Center must go through the Targeted Assistance Program (TAP) to determine the validity of of any existing disposition orders. Agencies wishing to resume the transfer of records but have not transferred records since July 1, 2006 must also go through TAP.
Record Center services include:
- Box Pickup
- Records storage
- Records retrieval (requests are generally processed within 24 hours during the business week)
- Records destruction based on approved record retention policies
- Refiles and interfiles for semi-active records
Please note that our forms have changed (effective January 1, 2009). In addition, agencies and departments are no longer required to submit notifications of records destruction to VSARA (Form PR27). Records officers, however, should ensure that their respective agency or department is systematically applying approved disposition orders or record schedules and keep appropriate records of recordkeeping activities. For boxes of records requiring shredding, records officers should use the State contract for SecureShred. For more information about SecureShred, please contact Chris Flora at
The following forms should be used for requesting services from the State Records Center:
- Online Records Request Form (also see Procedure for Retrieving Records)
- Online Box Transfer via Versatile Web Module (Must have a user name and password and access via GovNet)**
- VSARA-04: Records Pick Up Request (also see Procedure for Transferring Records)
- VSARA-05: Box Transfer List (also see Procedure for Transferring Records)
- VSARA-06: Interfile Transfer Cover Sheet (also see Procedure for Transferring Records)
- VSARA-12: Request to Use the State Records Center
- VSARA-20: Retention Hold Request (also see Procedure for Requesting or Releasing a Retention Hold)
- VSARA-28: Record Delivery Request (also see Procedure for Transferring Records)
**Records officers and liaisons interested in having an account to use the Versatile web module need to contact the State Records Center Supervisor.
To learn more about the STATE RECORDS CENTER, CONTACT:
- CHRIS FLORA, Supervisor
- EMAIL:
- PHONE: 802-828-3280
This page was last updated on: 2010-07-28.
