ARCHIVES AND RECORDS MANAGEMENT HANDBOOK

The Archives and Records Management Handbook consists of the Records Management Procedures Manual and additional advice from the Vermont State Archives and Records Administration on issues concerning records and how to manage them in accordance with Federal and State laws and regulations and industry standards. The Handbook is updated as needed; comments and recommendations are welcome.

• The Basics
• Records Management Procedure Manual
• Forms
• Record Schedule Definitions
• Archival Appraisal

THE BASICS

• The ABCs of Recordkeeping: An Introduction
• Records Management 101 for All Public Agencies
• Vermont's Public Records Law (Also known as "Right to Know")
• Targeted Assistance Program (TAP) Overview

RECORDS MANAGEMENT PROCEDURE MANUAL

• Applying Existing Disposition Orders (VSARA0001)
• Requesting a New or Modified Disposition Order (VSARA0002)
• Retrieving Records from the State Records Center (VSARA0003)
• Designating Records Officers (VSARA0004)
• Appointing Records Liaisons (VSARA0005)
• Authorizing Access to Records in the State Records Center (VSARA0007)
• Transferring Records to the State Records Center (VSARA0008)
• Requesting or Releasing a Retention Hold on Records Stored in the State Records Center (VSARA0009)
• Re-filing and Interfiling Records at the State Records Center (VSARA0011)
• Using the State Records Center Web Module (VSARA0012)

FORMS

• Records Officer Designation Form (VSARA-01)
• Records Liaison Appointment Form (VSARA-02)
• Authorization to Access Agency Records Through Reference Room (VSARA-03)**
• Records Pick Up Request (VSARA-04)
• Box Transfer List (VSARA-05)
• Interfile Transfer Cover Sheet (VSARA-06)
• General Record Schedule: Notice of Adoption (VSARA-11)
• Request to Use the State Records Center (VSARA-12)
• Retention Hold Request (VSARA-20)
• Request to Re-File or Interfile Records (VSARA-032)
• Record Inventory Form (VSARA-17)

**This form is not available online. Records officers and records liaisons should contact VSARA at for a copy of VSARA-03.

RECORD SCHEDULE DEFINITIONS

• Retention Requirements
• Disposition Requirements
• Public Access Requirements
• Appraisal Values

ARCHIVAL APPRAISAL

• Vermont Archival Records
• General Appraisal Criteria
• Supplemental Appraisal Criteria

To learn more about Managing Records, please contact us at: . Specific staff contact information is located on our staff contact page.