Vermont State Archives & Records Administration

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Upcoming...

Open Houses

Open houses are held at VSARA twice a month. At these events we provide informal, basic training in records management and using the State Records Center. We give you the opportunity to tour our facilities and meet our staff. We encourage new records officers and liaisons, or anyone who has never been to VSARA, to attend! We tailor our open houses to meet the needs of attendees, so pick a session!

Email us at rim@sec.state.vt.us or call Rachel Muse at 828-2397 to schedule a visit or get more information.

Another Session of Got Records? Now What?

On November 2, 12:30-3:30pm, we're offering one last session this fall of our course Got Records? Now What?

Note: The course is still being held through the Summit Center, but because of the flooding in Waterbury, its location has yet to be determined.

After you register for the course, you'll receive location details as soon as they have been confirmed.

The first half of this workshop:

• introduces concepts of records and information management, including best practices, tools and resources currently available.

The second half of the session helps attendees:

• understand the statutes surrounding public records in Vermont,
• be able to respond efficiently to public records requests,
• and understand exemptions and how to apply them.

Register for this course through the Summit Center.

Or for more information:

• Email us at rim@sec.state.vt.us, or
• Call Rachel Muse at 828-2397.

Reminders

Transferring Records Checklist

Are you preparing records for transfer to the State Records Center? Check against this list to ensure that your boxes meet all requirements and your transfer will go smoothly.

• Maintain an index of records being sent to the Records Center for easy retrieval later
• Acquire accurate box numbers from the Records Center supervisor.
• Use Paige Miracle boxes for packing records (Staples item #656762)
• Use printed, adhesive labels providing the records series number and box number
• Box numbers should be complete, providing your departmental or agency alpha prefix and the five digit box number (ex: TX-04278)
• If you expect that records will be interfiled into your boxes, leave room for new records to be added
• Tape boxes closed with clear packing tape
• Provide the Records Center with a typed box transfer list (VSARA-05)

You can see the complete, detailed procedure for transferring records on our website.

If you have any questions or concerns about preparing your boxes for transfer, contact recordscenter@sec.state.vt.us or call 828-3280 for assistance.

Did you know...

Our Right to Know database

This tool allows users to identify relevant laws which affect access to public records in Vermont. If you're wondering what exemptions to public access may apply to records in your agency or department, a search in this database can help you determine what records are open and what are restricted. The database can be searched by keyword, agency or department name, and exemption category.

The Right to Know database can be found on our website.

Fast Fact

Water-damaged records? Act quickly!

Drying or freezing irreplaceable records damaged by water must happen as soon as possible: mold can develop within 72 hours, making restoration even more difficult and expensive.

For more information see:

• The Northeast Document Conservation Center's Preservation Leaflet 3.6: Emergency Salvage of Wet Books and Records
• VSARA's Flood-Damaged Records FAQ page